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Perks Of Having A Speed Post Tracking Before you could able to use an internal mail tracking system, it’s important to know the procedures of the process. It is better that you know the processes involved, in that way you could get the most of its benefits. The process of internal mail tracking will be the same regardless of the system that you get. But you have to keep in mind that a small differences may occur depending on the software that you have and the features that the software offers. As soon as you receive the post, the internal mail tracking process can already be started. The person who will be in charge of the mail is also the one who will organize it. The organization of the post will surely help you all throughout the process. The person in charge of the notes are the ones who are going to receive the notes, then, he will organize it and finally, he can bar code it. Most of the companies would think that those small packages doesn’t need to be bar coded, and only the large ones are required, however, all mail should be bar coded. The tracking software usually provides a machine that will do the bar coding of the mail.
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This machine will print out a unique bar code for each of the items of post. When the bar code is printed the post room personnel will need to input information about the post into the system. The information includes who it is addressed to and when it came in to the company.
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Once all of the post has been bar coded it will need to be delivered to the staff members. This is a realization that you must organize the post first before you can bar code it. Having an organized post will surely help you especially in delivery since you have already organized the post for each department. There are different methods so that you can deliver the post to the staff easily. Most companies hires a mail trolley that serves as a messenger of the mail to the different departments in the company. However, if you don’t want to have a mail trolley, you can always choose another option like the pigeon hole system wherein you will locate the post in a central location and people will just go there to pick up the mails. If you use this system you need to have a barcode scanner in the central location to track when the post is removed from the pigeon hole. The internal mail tracking system is a kind of system that a company must consider because of the befits it can give.